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Equipment Checkout Worker Station | (615) 898-5876 

Charles Scudder | Equipment Checkout Supervisor | (615) 898-5730 | charlie.scudder@mtsu.edu

Mike Forbes | Director of Technical Systems | (615) 898-5863 | michael.forbes@mtsu.edu

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NEW PHONE NUMBER FOR STUDENT WORKER STATION: (615) 898-5876 

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Terms & Conditions

• You are financially responsible for the equipment you check out from the time you check it out until the time it is officially and properly checked back in. This applies in all situations. 
• Others should not use the equipment you check out unless you are officially authorized to mentor them.
• The equipment is to be used only by you for your class assignments. The equipment is not approved for freelance, or commercial work. A faculty member may occasionally provide written authorization for uses other than class assignments when the faculty member deems it appropriate.  
• Do not lend the equipment to others. 
• Treat the equipment with great care. Do not mistreat, damage, neglect the security of the equipment, or use the equipment inappropriately. Do not leave the equipment in a car or exposed to weather.
•  DO NOT FORCE or manipulate equipment that does not work as you think it should. If you believe the equipment is not functioning properly, report it to the Equipment Room Supervisor or a Checkout Clerk, and return it to the Checkout Room promptly. Do not attempt to repair equipment yourself.
• Do not remove or damage the RFID tags attached to the equipment. RFID tags are attached to each piece of gear to aid in tracking and inventory. Damage to these tags will be considered damage to the equipment. 

 Equipment Return Policy 

• LATE RETURNS: Late returns will be fined at the rate of $10 per item per day. Items more than one week late will be considered unreturned and the value of those items will be charged to the student’s account. 
•  UNATTENDED EQUIPMENT: Checked-out equipment left unattended will result in suspension of your checkout privileges.  
• BREAKAGE AND DAMAGE: The equipment should be returned in the same condition as when it was checked out. The cost of repair or replacement due to any damage beyond normal wear and tear will be charged to the student.
•  LOST EQUIPMENT: The student will be responsible for replacement or replacement value of lost equipment as determined by the Equipment Room Supervisor. Until the lost equipment is replaced or paid for, the student’s privileges to use the Equipment Checkout System will be suspended. 
• STOLEN EQUIPMENT: Any equipment that the student claims to be stolen must be reported to the police department whose jurisdiction covers the location of the theft. A copy of the police report must be submitted to the Equipment Room Supervisor. The above Lost Equipment policy may be enforced depending upon circumstances. The department may request that a student file an insurance claim if a student is covered by an insurance policy, and forward those funds to the Equipment Room Supervisor to offset the cost of replacing the missing equipment.
•  INAPPROPRIATE USE: The student agrees that use of the equipment shall be limited to class assignments in Media Arts production-oriented classes, or other uses specifically approved in writing by a member of the Media Arts or SOJSM faculty. The equipment is not to be used for freelance or commercial purposes. The equipment is to be used only by the student who checked it out. 
  Fines and charges for damaged or unreturned equipment will be charged to the student’s account with the university. 
• Abuse of equipment or any of the checkout procedures or terms and conditions may result in temporary or permanent suspension of Equipment Checkout privileges at the discretion of the Equipment Room Supervisor.  

Penalty appeals: 

To appeal a fine or suspension of checkout privileges you believe should not have been issued, fill out this form ( https://goo.gl/forms/P0nICXtFX1sj8XGv2 ) and submit it online. The appeal form should be submitted within one week of being issued the penalty. The Equipment Checkout Supervisor will convene a council of Media Arts and SOJSM faculty to review appeals.